SSMCC Committee Minutes

Meeting held at 36 Hamilton Close, Feltham, TW13 4PS on the 20th January 2014

In Attendance: 
John Mason 	Chairman
Chris Booker	Honorary Treasurer
Heather Wallace	Training Scheme Organiser
Doug Chaney	Social Secretary
Michael Wallace	Club Captain
Richard Barnett	Public Relations Officer
Amoret Whitaker	Contact Editor
Russell Sommer	General Secretary

Apologies from: 

Meeting came to order at: 8:04pm

Action List
•	Doug to contact cone providers and get pricing
•	Doug to build a basic copy of the club website on the an appropriate platform – Russell to provide login details.
•	Richard to visit the local dealerships to replenish their leaflets.
Minutes from the Last Meeting
The minutes of the last meeting were proposed by Russell Sommer, seconded by Heather Wallace and adopted without dissent.
Matters Arising
None.
Correspondence
None.  
New Members
None.
Treasurer’s Report
Bank: £       941.05 
Deposit: £ 3,792.50
Chris was unable to report full figures as all of the club accounts are being audited. John Mason asked if it would be necessary to raise the club subscription fees this year.  Chris felt this would generate a surplus.  Santander have requested passport scans from Chris and John Mason to correct their records.
Training Scheme
Cash: £    202.34
Bank: £ 1,543.41
John was interested to determine the end of year status of the scheme, however the final figures have not been issued yet. There was discussion regarding new locations for storing the bikes as the current garage will not be available later this year.   There was some discussion regarding the condition of some of the traffic cones at the scheme.  Doug volunteered to contact some companies to see if they would be willing to provide preferential pricing to the scheme.
Competitions
Nothing to report.
Social Secretary’s Report
Doug proposed a bowling night in February and will suggest some more events for the coming year.  He welcomed suggestions from the membership for events they’d like to do.
Editors Report
Amoret asked for any further event dates so that she can publish them in Contact.
Captain’s Report
Nothing to Report.
Public Relations Officer’s Report
Richard is intending to visit local dealerships, refresh their leaflet stocks and generally maintain the scheme’s relationship.
Any Other Business
There was a discussion regarding the club’s Facebook presence and social media in general.  There was considerable discussion regarding the purpose of the group and the club’s objectives for membership and social media.   The overriding priority is that the website is moved from its current isp as the service is due to cease.
Fixtures
19th February - AGM
13th April – Pioneer Run to Brighton
27th – 29th April – Club Run to Ypres
6th July - Seaford BBQ

The next committee meeting will be on the 17th March at 29 Mandeville Road, Shepperton, TW17 0AL, 8PM

The meeting closed at 9:45 pm